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HQ Rental Software pricing (2026)
HQ Rental Software starts at $129/month. The full breakdown is below, including what sits behind higher tiers.
What HQ Rental Software charges
Essentials is $129/month covering 1 user, 1 location, and basic booking plus payments — aimed at startups under roughly 15 cars. Growth is $149/month for 2 users and 1 location, adding a custom website and priority support, aimed at fleets of roughly 15–50 cars. Scale is $399/month with unlimited users and locations, advanced analytics, and API access, aimed at regional chains of 50+ cars. Additional users on the Growth plan cost approximately $20 per user per month. Annual billing offers roughly 20% off. Payment processing is separate.
Levy Fleets pricing
Published, so you can compare without a call.
Includes rider support, payment ops, disputes, refunds, and collections
Available as an enterprise agreement outside the public tiers
Software-only per-vehicle pricing for qualified operators (100-249 vehicles, in-house ops, annual terms)
Costs a rate card does not show
| Cost | HQ Rental Software | Levy Fleets |
|---|---|---|
| Setup / onboarding fee | Confirm with vendor | None |
| White-label rider app | Confirm with vendor | Free under Levy Label (otherwise $2,750 one-time) |
| Rider support & payment ops | Usually yours to staff | Included on Managed |
| Disputes, refunds, collections | Usually yours to staff | Included on Managed |
| Feature tiers | Confirm what your tier excludes | None — every feature on every plan |
| Cost in your slowest month | Full subscription, typically | The $250/mo minimum |
“Confirm with vendor” means exactly that — we do not publish numbers for another company that they have not published themselves. Ask, and hold them to it in writing.
HQ Rental Software pricing questions
How much does HQ Rental Software cost?
HQ Rental Software starts at $129/month. In full: Essentials is $129/month covering 1 user, 1 location, and basic booking plus payments — aimed at startups under roughly 15 cars. Growth is $149/month for 2 users and 1 location, adding a custom website and priority support, aimed at fleets of roughly 15–50 cars. Scale is $399/month with unlimited users and locations, advanced analytics, and API access, aimed at regional chains of 50+ cars. Additional users on the Growth plan cost approximately $20 per user per month. Annual billing offers roughly 20% off. Payment processing is separate.
Does HQ Rental Software publish pricing publicly?
Yes — $129/month is their published entry point. Always confirm against their own pricing page before committing, since vendors change rates without notice.
What does HQ Rental Software charge extra for?
Essentials is $129/month covering 1 user, 1 location, and basic booking plus payments — aimed at startups under roughly 15 cars. Growth is $149/month for 2 users and 1 location, adding a custom website and priority support, aimed at fleets of roughly 15–50 cars. Scale is $399/month with unlimited users and locations, advanced analytics, and API access, aimed at regional chains of 50+ cars. Additional users on the Growth plan cost approximately $20 per user per month. Annual billing offers roughly 20% off. Payment processing is separate. The pattern worth checking on any platform is which capabilities sit behind a higher tier rather than in the base price — that is usually where the quoted number and the real number diverge.
How does Levy Fleets pricing compare?
Levy publishes three routes. Managed is 20% of GMV (15% at 100-249 vehicles, annual terms) against a $250/mo minimum, and includes includes rider support, payment ops, disputes, refunds, and collections. Self-Managed is 15% of GMV. Software-only is $14 per vehicle/mo (100-249 vehicles) for operators running their own field operations. Same full feature set on every plan — no tiered feature gates
Is revenue share cheaper than a monthly subscription?
It depends entirely on how much you ride. A fixed subscription is owed in your slowest month; revenue share falls with revenue and bottoms out at the $250/mo minimum. For a seasonal fleet — resort, campus, tourism — that difference usually dominates the annual total. For a high-utilization year-round fleet, a flat fee can work out cheaper. Run both against your own off-season, not just your peak.
What should I ask about beyond the headline rate?
Setup and white-label fees, per-verification charges for ID and phone checks, payment processing markup, whether webhooks and API access are gated to a higher tier, minimum contract length, and what happens to your data if you leave. On Levy: no setup fee, white-label free under Levy Label (otherwise $2,750 one-time), and every feature on every plan.